Jernbaneverket, the Norwegian National Rail Administration, is heavily investing on e-commerce solutions in order to achieve:
- Easier procurement
- More secure procurement
- Better procurement
- Improved management information
Jernbaneverket has embarked on an ambitious e-commerce project encompassing seven sub-projects. It aims at implementing e-commerce IT solutions supporting the entire procurement process. The project “e-commerce in JBV” (“eHandel I JBV” in Norwegian) is managed in two phases. Stage 1 is currently ongoing and is planned to terminate by end 2009 while stage 2 will start before summer and will also mobilize Jernbaneverket’s resources throughout 2010.
Stage 1 concentrates on rolling out IT systems supporting:
- e-tendering for provisioning
- e-ordering of goods and services
- e-invoicing for incoming invoices
Stage 2 will deliver integrated IT support systems / e-solutions for:
- sourcing strategy
- call-off/ ordering and storage
- contract administration
- accounting for available funds
There is little doubt that the implementation of such e-commerce solutions will impact Jernbaneverkets relations with its suppliers. New routines have to be introduced and the project team for “e-commerce in JBV” will therefore focus on minimizing any potential problems. Some information about stage 1 follows below. For more details, please contact the project manager Jostein Lingan:
e-Tendering for provisioning
Jernbaneverket has selected KGV, a tool delivered by Visma Unique AS in order to tender electronically, in accordance with public regulation. For further information on the tendering tool and for online registration, please go to: https://www.eu-supply.com/kgv.asp
A pilot project is running until summer 2009 and several purchases will be made in this period. Electronic signatures are recommended but not required since KGV provides for a backup solution: Bidders can submit an offer electronically and sign a form generated by the system. The form shall be sent by post and received by Jernbaneverket before the submission deadline.
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Important:
Bidders without or with limited experience with e-commerce solutions, are encouraged to start working on their offer (or their dossier in a qualification stage) well in advance of the submission deadline in order to cope with possible difficulties along the tendering process.
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e-Ordering of goods and services
Jernbaneverket aims at performing all orders electronically in the future. To do so, an IT system delivered by IBX AS is being implemented and rolled out through the entire organisation until summer 2009. In stage 2, the e-ordering solution will be incorporated in subprojects call-off/ ordering and storage and accounting for available funds in order to integrate it with Jernbaneverket’s ERP system.
e- Invoicing for incoming invoices
Jernbaneverket has entered into a contract with Itella Information AS for the provision of a solution allowing Jernbaneverket to manage incoming invoices. A pilot project has started with a few suppliers. The volume of e-invoices will gradually increase in the course of 2009 and more and more suppliers will therefore get the possibility to invoice Jernbaneverket electronically via Itella Information AS.